Finance & Administration Intern

The Finance & Administration Intern supports the day-to-day operation of the Finance function by coordinating finance administration and operational activities that contribute to the efficient running of the department and the wider business. Reporting to the AP Specialist, the role will receive day-to-day coaching and guidance while progressively developing the technical and operational skills required to assume greater responsibility over time.

About Iventions

Iventions is an international event agency based in Barcelona, delivering world-class experiences across Europe for global brands.

We combine bold creativity with precision execution to create experiences that truly resonate.

Purpose of the role

This role has been created to strengthen the operational foundations of the Finance function by centralising finance administration activities, improving process consistency and supporting the continued growth of the business.

Key responsibilities

Finance Administration

· Support employee expense processing and categorisation.

· Assist with Accounts Payable administration and supplier documentation.

· Maintain finance records and supporting documentation.

Finance Operations

· Coordinate the administration of expense tracking systems.

· Manage finance-related subscriptions and recurring operational processes.

· Provide operational support across day-to-day Finance activities and projects.

ICT Operations

· Support the coordination of day-to-day ICT activities and requests.

· Assist with the administration of company software licences, user access and digital tools.

Skills & experience

Essential

· Ideally enrolled in a postgraduate or Master's programme with a background in Business Administration, Finance, Accounting or a related field.

· A valid university internship agreement with an educational institution (mandatory).

· Fluency in English and Spanish (written and spoken).

· Tech-savvy with the ability to quickly learn and adapt to new systems and digital tools.

· Based in Barcelona with full-time availability.

· Good working knowledge of Microsoft Excel and Microsoft Office.

· Strong organisational and time management skills.

· High attention to detail and accuracy.

· Ability to manage multiple priorities in a fast-paced environment.

· Proactive attitude, curiosity, and a strong willingness to learn and develop.

Desirable

· Previous internship or administrative experience in Finance, Operations or Administration.

· Exposure to ERP or accounting systems.

· Experience using expense management or travel management platforms.

· Interest in Finance operations, process improvement and digital tools.

What success looks like

· Takes ownership, follows through on commitments, and continuously seeks opportunities to improve processes and ways of working.

· Builds trust through reliability, accountability and a collaborative approach to working with others.

· Approaches challenges with curiosity, a proactive and solution-oriented mindset, and a commitment to continuous learning.